We Supply Document Management Services

Document Management Services empower you to use your Internet connection to upload and store all your files securely in a centralized location "in the cloud", and access your files at anytime, on any computer smart phone or Internet enabled device; from any location!  You can create, edit, share, view, distribute, organize, archive your files, as well as collaborate with your employees and partners.

If you need Document Management Services features, functionality and capabilities that you can't get from your Internet service provider, turn to Gr8r Technology.  We can supply the ideal Document Management service as an "add on" feature of your Internet service.  Click HERE to contact us today!

Our Document Management Service offers many advantages, including...

Online File Storage- Empowers you with a central place to store your files and access your files from anywhere at anytime.

File Sharing- You can share your files with anyone, at any time, in any location and assign permissions for each file.

Collaboration- You can collaborate with anyone to create and edit documents, presentations, etc. in real time!

Zipped Files- You can upload zipped files, then unzip and store the files in the folders of your choice.

Folders- You can organize your files into folders and sub-folders easily by Drag-n-Drop.

Permissions- You can control who has access to each file and folder and set specific "access" rules for each person and file.

Our Document Management Services Offer Many Features, Including...

ONLINE FILE STORAGE

Bulk Uploads: You can add whole folders or multiple individual files and store them in one go.

Zip/Unzip Files: You can upload zipped files and unzip them in “the cloud”. When the uploaded Zip file is extracted, the files inside get unzipped and stored in your defined folders.

E-mail In: You can transfer and store files directly from your email

FILE SHARING

Private File Sharing: Enables you to share files privately with an individual, by entering the email address manually and assigning permissions to the recipients.

Group File Sharing: Empowers you to share files with multiple users, enabling your team to work and collaborate in real-time.  You can upload and share multiple documents at once with an unlimited number of people or with a pre-formed group, assigning permissions to the recipients.

File Security: You can share files via email that contain sensitive or confidential information securely, by using a password-protected download link, so only authorized users can download the document on entering the password.

File Delivery Notification: You can receive email notifications each time a file is successfully delivered to the recipient.

Download Tracking: You can track the status of a particular file, like when a particular file was downloaded and how many times the file has been accessed.

Folder Sharing: You can share a whole folder with an individual or group, so you can work collaboratively on all of the files within the folder.

MULTI LEVEL FOLDERS

Multi-level Folders: You can keep your documents organized by creating folders based on various criteria and arrange your files into the appropriate folder. You can create a folder within a folder (i.e. a sub-folders) so you can further classify and arrange your documents so they will be easier and quicker to locate and access. To retrieve a document all you need to do is navigate to the folder and find your document.

Drag-and-drop: You can drag and drop a file or multiple files into folders, helping your organize your documents faster and simpler, saving considerable time in moving documents to appropriate folders.

UPLOAD ZIP FILES & UNZIP

You can have an online backup of your computer files by uploading them as Zip.  When the uploaded Zip file is extracted, the files inside get unzipped and stored in the defined folders.  You can also Zip and Unzip files that are stored in “the cloud”, making it easier to backup all of your files stored in “the cloud” to your computer.

EMAIL - IN

You can transfer file attachments from your email directly into your Document Management Application, without having to download the file and then upload it from your computer.  You can also upload scanned documents directly from printer to your Document Management Application.  Once the documents are uploaded, you can Share, Edit, Send Email etc.  Your can "Email-in" all types of files including PDF, pictures, videos, etc,. and access them in your Document Management Application.  You can also send documents, pictures, etc,. from your smart phones to your Document Management Application.

TAGGING

You can assign tags to documents to help in classifying them, which is useful while retrieving a specific document, or to determine the type of content the document contains.  A “tag” is a user-defined keyword or label attached to documents, enabling you to classify documents based on specific criteria.  You can add multiple tags to the documents for further classification.

CHECK-IN / CHECK-OUT FILES

You can check-out a file to prevent overwriting or changes to a file in a collaborative environment and check-in the file when you've completed the changes, ensuring that only one person has access to a file at one time, allowing only one person to work on a file at a time, to prevent team members from overwriting each other's changes.

DOCUMENT VERSION CONTROL

You can track and control modifications made to files in a collaborative environment. You can track the versions of the file, who modified it and when.

DOCUMENT REVIEW

You can add comments on documents shared in a collaborative environment. You can also rate the document based on the importance and the quality of the document.

TEXT CHAT

The Text Chat feature enables you to have text chat conversation with your employees, vendors and colleagues about the document, so you can get instant feedback and make decisions faster.

SEARCH TOOL

You can use the robust search tool to locate files faster and easier, searching by titles, tags, and keywords within the text of your documents.

GROUP COLLABORATION

You can create groups and add people to various groups based on your pre-determined criteria, then share files with a whole group.

ADMINISTRATIVE CONSOLE

Manage Domains:  You can use your own domain URL to access your Document Management Application.  You can create as many portals as you require for your organization.

Manage Users:  You can add, import and also invite users to be a part of your organization from one centralized admin console panel. You can control the access rights of each user and also change the role and location of each user to ensure security.

Organization Policies:  You can define user role policies such as Administrator, moderator, users, etc.

"We've Got The Missing Piece You Need"

"We've got the missing piece you need"

© 2011 Gr8r Technology, Inc.

(pronounced "Greater Technology")